Job Description

POSITION SUMMARY

Under the direction of the Sr. Director of Real Estate and Planning, this role provides general management, supervision, and professional direction to a comprehensive facilities organization. The position manages the planning and allocation of space, balancing immediate demand, future growth, and cost-effective utilization of resources. It oversees in-house and external resources for project design, move coordination, space planning, and project management, ensuring hospital standards are met. The role also manages environment design, aesthetics, wayfinding, accessibility, and furnishings.

Position: Director of Space Planning

Department: Real Estate and Facilities

Schedule: Full Time

ESSENTIAL RESPONSIBILITIES / DUTIES:

Core Values

Utilizes the Hospital's Cultural Beliefs in all interactions, as training standards for staff, as the basis for decision-making, and to facilitate the Hospital's mission:

• Provides timely and high-quality patient-focused care.
• Demonstrates respect for patients, visitors, community members, tenants, employees, students, and staff.
• Collaborates with staff to exceed patient and customer expectations through high-quality service and hospitality.
• Seeks new ideas, expands knowledge, and stays aware of healthcare industry changes to improve customer service and environment.
• Manages workplace changes and improves service delivery through employee cross-training and function consolidation.
• Fosters values of Loyalty, Honesty, and Integrity within the department.
• Maintains knowledge of workplace trends and space optimization practices.

Safety

Ensures all duties are performed following safety procedures to maintain a safe environment for all stakeholders, complying with hospital and regulatory standards.

• Maintains safe, clean work environments to prevent accidents.
• Follows all safety regulations and standards of regulatory authorities.

Principal Duties and Responsibilities

• Develops planning guidelines and manages the hospital's capital budget related to campus maintenance.
• Implements policies for facilities design standards and furnishings.
• Manages planning and design programs supporting organizational goals.
• Coordinates with managers on construction, renovation, and move projects.
• Inspects, approves, and manages work performed by contractors, including payments.
• Maintains and improves the space management database for tracking and reporting.
• Sets departmental goals collaboratively with staff and management.
• Provides project management services as needed.

Management of Quality of Operations & Maintenance

• Responsible for design standards for new and renovated facilities.
• Measures and reports on quality standards.
• Manages service requests through the work order system.

Space Management

• Establishes standards for furniture, equipment, signage, and finishes, ensuring compliance with regulations.
• Maintains hospital space inventory in AutoCAD for reimbursement and planning.
• Coordinates project phases to ensure design conformity and maximizes contributions of consultants.
• Evaluates projects for productivity, cost-efficiency, and design quality, responding to customer needs.
• Assists with responsibilities as assigned, schedules work, and manages project budgets.
• Collaborates on space utilization and efficiency monitoring.

Planning

• Develops initial plans for hospital building projects and renovations.
• Consults with stakeholders to determine needs and project scope.
• Evaluates space programs and prioritizes requests based on organizational goals.
• Prepares feasibility studies and project estimates.
• Coordinates with consultants and manages bid processes.
• Represents the department in meetings and establishes relationships with hospital stakeholders.

Budget Management

• Prepares and oversees departmental and project budgets.
• Conducts cost analysis and manages expenditures.
• Adjusts staffing levels according to workload and budget constraints.

Additional Standards

Performs other tasks as needed, adheres to hospital standards of performance, maintains confidentiality, demonstrates professionalism, and follows safety and infection control procedures.

JOB REQUIREMENTS

Education: Graduate of an accredited college or university with studies in architecture, interior design, management, or related fields.

Experience: Minimum of ten years in project and design management within a healthcare setting, with extensive experience managing large teams and projects.

Knowledge and Skills: Proficiency in architectural and interior design, space planning, budgeting, and construction practices; understanding of building codes and regulations; ability to interpret complex drawings; management skills; excellent communication skills; and familiarity with healthcare facility operations.

Equal Opportunity Employer/Disabled/Veterans

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