Job Description

Job Description - Genetic Counselor Assistant (2502219)

Genetic Counselor Assistant

Position Summary

At Stony Brook Medicine, a Genetic Counselor Assistant is a valuable member of our team, who provides collabortive support for the Genetics team with specialty offered for pediatric, onocology, and prenatal patients. This position is integral to Stony Brook Children's Hospital and contributes to the management of diverse aspects of the service, including the coordination of care for patients, optimization of clinic and operational workflows, and working colaboratively with the team to create a patient-centered environment.

The Genetic Counselor Assistant is responsible for supporting the clinical Geneticist and Genetic Counselors with administrative functions, including triaging incoming cases for review and assistance with the collection of necessary patient clinical information in the ambulatory setting. Additional responsibilities include coordinating and scheduling appointments, updating patients' electronic medical records, routing telephone calls, assisting with the creation of educational materials and patient letters, and participating in team meetings and performance/quality improvement.

Duties of a Genetic Counselor Assistant may include but are not limited to the following:

• Obtaining/abstracting medical records for clinical appointments.
• Assist in the coordination of genetic testing including insurance investigation, completion of genetic testing order forms, and tracking status of test results
• With proper training, the GCA may review negative results with patients and provide appropriate documentation in the electronic medical record.
• Coordinate and research all insurance coverage for genetic testing for patients. Help to prepare letters of medical necessity with guidance from genetic counselor.
• Provide patients and families with updates regarding status of testing.
• Assist with phone inquiries related to the genetic services.
• Assist with coordinating genetic testing for family members when necessary.
• Assist with patient follow-up letters regarding testing results or rescheduling missed appointments.
• Act as liaison between genetic testing laboratories, health insurance providers, and genetic counselors.
• Ensure that all genetic test results are documented in the electronic medical record and records are transferred into the patient chart.
• Follow HIPAA guidelines for the management of patient privacy and confidentiality.
• Perform other patient care coordination duties as assigned appropriate to rank and salary.

Qualifications

Required Qualifications: Bachelors degree and at least 1 year of relevant experience in healthcare setting and an interest in science. Computer skills with expertise in Microsoft Office Suite especially proficiency and experience with Excel. Familiarity with scientific/medical journal articles and the capability of obtaining/abstracting medical information from those journal articles. Experience and skill in focusing on details, accuracy, multi-tasking, and follow-through. Ability to work independently, with excellent time management, communication and writing skills, phone etiquette and interpersonal communication.

Preferred Qualifications: Bachelors degree in Biological/Health Science or an equivalent field. 2 years' experience in a genetics specialty service. Spanish speaking preferred by not required.

Special Notes : Resume/CV should be included with the online application.

Posting Overview : This position will remain posted until filled or for a maximum of 90 days.An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

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• Stony Brook Medicine is a smoke free environment.Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions maybe subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position maybe designated as essential. This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date,the selected candidate must meet the following requirements:

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4panel drug screen*
• Meet Regulatory Requirements for pre employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

*The hiring department will be responsible for any fee incurred for examination .

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Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.

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Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Anticipated Pay Range:

The salary range (or hiring range) for this position is $46,818 - 61,424

The above salary range represents SBUHs good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidates validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired.

Some positions offer annual supplemental pay such as:

• Location pay for UUP, CSEA & PEF full-time positions ($3400)

Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line.

Job Number:

Job Number:

2502219

Official Job Title : TH Staff Assistant II

Job Field

Job Field

: Other

Primary Location

Department/Hiring Area : Genetic Counseling Grant

Schedule

Schedule

: Full-time

Shift

: Day Shift Shift Hours : 8:00-4:30 Pass Days : Sat, Sun

Posting Start Date

Posting End Date

Posting End Date

: Sep 16, 2025, 3:59:00 AM

Salary Grade : SL1

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Job Tags

Full time, Work at office, Shift work, Day shift,

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