Job Description

Job Description

The City of Renton is seeking a Payroll Technician 3 to perform full cycle payroll processing. Our payroll technicians are responsible for tracking and managing payroll data, including collecting and auditing timesheets, calculating wages, and issuing deductions. Successful candidates will be able to communicate effectively, demonstrate high attention to detail, be process oriented, and maintain a strong understanding of compliance with regulatory requirements.

Working for the City of Renton comes with an excellent benefits package, including:

• Deferred compensation with the City contributing 4% of the employee's salary.
• Medical, dental, vision and life insurance at affordable rates.
• Paid leave for vacation, sick, eleven holidays and two personal holidays a year.
• State of Washington Department of Retirement Systems Public Employee Retirement Systems (PERS) plan enrollment.

Please review the Education, Experience and License Requirements for minimum qualifications.

Telework Program
The City of Renton supports workers performing in a hybrid capacity (partial telework/in-office) where job responsibilities can be performed remotely. This position may be eligible for a telework arrangement, up to 2 days remote, based on the operational needs of the City and specific Department. Regardless of job title or telework arrangement, City of Renton employees must reside in Washington State and within a reasonable distance to their worksite to respond to workplace reporting requirements

ESSENTIAL FUNCTIONS:

• Provide technical expertise concerning payroll issues, procedures, regulations, and laws and provide solutions to problems in payroll that arise on a day-to-day basis.
• Audit information entered into the payroll system as well as information provided by Accounting Assistants and customers to ensure City Policy, Labor Agreements, and Federal, State laws are followed, and payroll is accurately calculated.
• Analyze, compute, and enter all aspects of payroll to include: entering new employee information, download payroll timesheets into financial system, balance hours between systems, audit timesheets, enter employee maintenance, benefits and deductions, compute payoff figures, adjustments, garnishments, and process payroll.
• Research, analyze, and compute, all payroll adjustments as needed. Make recommendations to supervisor and provide explanation of calculations to employees.
• Provide technical assistance to City employees related to payroll matters, assist them in understanding their paycheck and respond to employee questions in a timely manner.
• Review and audit payroll functions for accuracy and completeness and to detect and prevent errors.
• Prepare journal entries for reporting requirements.
• Prepare, wire, and send files such as direct deposits, positive pay, deferred compensation plans, Department of Retirement Systems, deductions, benefits, garnishments, payroll taxes, W-2's and all similar plans/reports.
• Prepares a variety of correspondence and documents for reporting requirements after each pay period is complete. Prepare and distribute reports for other departments and vendors.
• Implement terms of bargaining agreements, including the creation of new benefits and deduction plans, hour types, garnishments, shifts, and leave plans.
• Prepare, audit and reconcile the annual W-2 filing for city employees.
• Represent the city during payroll related audits from various agencies including Department of Retirement Services, WA State Labor & Industries, and Internal Revenue Service.
• Reconcile Worker's Compensation related time loss payments; ensure checks are returned in a timely manner and adjustments are made to employee tax base and leave banks.
• Stay current on all state and federal laws pertaining to payroll including but not limited to FLSA and overtime regulations, State Paid Family and Sick Leave regulations, Department of Retirement Services rules and rates.
• Prepare complex, routine, and ad hoc reports using report writing tools and software.
• Prepare routine and non-routine journal entries for the proper recording of payroll related financial entries.
• Monitor, reconcile, and analyze account balances; prepare necessary transfer documents to adjust appropriations/expenditures.
• Input, revise or delete a variety of financial and statistical data into a computer; audit and verify accuracy of information; balance and resolve discrepancies as needed.
• Participate in revenue and cost projections including historical costs and revenues trends, current economy patterns, and future directions.
• Prepare reports including narratives, statistical charts, layout and publication.
• Contribute to an environment of teamwork and respect.
• Foster a culture of equity and inclusion by recognizing the diverse needs and perspectives of groups and individuals.
• Remain current with relevant technological advancements as it relates to the position.
• Participate in and help provide cross-training in processes as directed by management to ensure a well-rounded team for coverage purposes.
• Maintain regular, reliable, and punctual attendance.
• Perform other duties as assigned.
• May be assigned to support City priorities during emergencies.

To review a complete job description, see - Payroll Technician 3

MINIMUM QUALIFICATIONS:

EDUCATION, EXPERIENCE, AND LICENSE REQUIREMENTS:

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• Minimum 4 years of progressively responsible experience in full cycle payroll processing.
• Or minimum 8 years relevant education and experience.

• Successful passing of a required background check and credit check.

PHYSICAL DEMANDS:

• Move throughout City facilities and buildings.
• Operate a computer and other office equipment.
• Communicate with City employees and residents.
• Lift or move items weighing up to 20 pounds on occasion.

WORK ENVIRONMENT:

• Work is performed in an office environment.
• Noise level in the office is moderately loud.
• Work evening and/or weekend hours as needed.
• Night meetings may be required.

Selection Procedure

Selection Procedure:

Please consider visiting the City of Renton's Career Center for more information about our hiring process, benefits and other useful information. The City of Renton embraces a diverse and inclusive workforce and prides itself on promoting collaboration and teamwork in a positive environment while providing high quality services to the community. For more information about the City of Renton, please visit the following website: Why Renton


The City has adopted an anonymous application process that prevents hiring managers from seeing personal identifiers, including candidates' names, addresses, and other similar information. This eliminates the possibility of unintentional or implicit bias during the screening of applications. For that reason, you will not have the ability to attach any documents to your application, including a cover letter or resume. Please make sure to submit a complete, detailed, and updated job application.

Accommodation

Individuals needing accommodation in the application, testing, or interview process may contact at least 2 days prior to the need.

Communication from the City of Renton:
We primarily communicate via e-mail during the application process. E-mails from rentonwa.gov and/or governmentjobs.com should be placed on your safe domain list to ensure you receive notifications in a timely manner. As a precaution, you may also want to check your junk e-mail folders. We also communicate via text and encourage you to sign up for text alerts when completing your job application.


Recruitment Process:

The screening process will include a review of minimum qualifications and applicants selected for an interview will be invited via email to self-schedule a time through the Government Jobs account. At minimum, this position will be subject to a standard criminal background check and professional reference check. This position requires cash handling and/or access to sensitive financial information. For that reason, this position is also subject to a credit check.

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